Bylaws

ORANGE BLOSSOM TENNIS ASSOCIATION BYLAWS

INTRODUCTION

The Orange Blossom Tennis Association, Inc. (OBTA) is a private non-profit organization incorporated in the State of Florida on September 5, 2000. The principal office shall be located in the Greater Orlando area. The OBTA may also have offices at such other places both within and without the State of Florida as the board of directors may from time to time determine or the business of the corporation may require. The OBTA is a member of the Gay and Lesbian Tennis Alliance (GLTA) and the United States Tennis Association (USTA). The purpose of the OBTA is to provide a healthy and positive atmosphere for men and women of all economic, racial backgrounds, and sexual orientation to play recreational and competitive tennis and to provide other planned activities for group members, guests, and friends.

MEMBERSHIPS

A person who attends a round robin of the OBTA and pays the round robin fee may ask to be added to the membership list. A person can still play the OBTA round robins without joining the active membership list and will be considered a guest. Guest(s) are still required to pay the individual round robin fee.
To be an active member of the OBTA, a person must attend three (3) round robins within a rolling six (6) month period. A player who attends the round robin and does not play will still be counted in attendance and this will count toward active membership requirements. Each active member shall be entitled to one vote on each matter submitted to the general OBTA active membership. Membership in the OBTA is non-transferable or assignable. Should a membership be terminated either voluntarily or involuntarily their name will be removed from the active list.
Members who return after a voluntary termination must attend three (3) round robins within a six-(6) month rolling period. Membership may be revoked by the OBTA for failure to follow OBTA, GLTA, or the United States Tennis Association (USTA) rules of play, or for conduct improper or deemed by the OBTA board of directors not to be in the best interest of the OBTA.
A membership revocation shall require a two-thirds (2/3rds) vote of the board of directors. The OBTA is a member club of the GLTA and/or USTA. An individual membership in the GLTA and/or USTA is not required to be an OBTA member.

ANNUAL MEMBERS MEETING

All meetings of members shall be held in the boundaries of the Greater Orlando area, State of Florida, at such place may be fixed from time to time by the board of directors, or at such other place within the Greater Orlando area as shall be designated from time to time by the board of directors and stated in the notice of the meeting. Annual meetings of the members, commencing with the year 2000, shall be held during the first round robin of the calendar year, if not a legal holiday, and if a legal holiday, then during the next regular scheduled round robin, or at such other date and time as shall be designated from time to time by the board of directors and stated in the notice of the meeting, at which they shall elect by a plurality vote a board of directors and transact such other business as may properly be brought before the meeting. Active members may vote in absentia and must have their ballots turned in for inclusion to count by election time. Special meetings of the members for any purpose other than the election of the board of directors may be held at such time and place within the Greater Orlando area in the State of Florida as shall be stated in the notice of the meeting or in a duly executed waiver of notice thereof. Special meetings of the members, for any purpose or purposes, unless otherwise prescribe by the board of directors, may be called by the president, the majority of the board of directors or by no less than one-tenth (1/10th) of the total OBTA active membership by petition to the President or Secretary.

Notice stating place, day and time of any special meeting of the active members shall be delivered personally, by telephone, or by mail only (including the OBTA newsletter), to each active member. This notice shall be delivered no less than seven (7) or more than twenty-one (21) days before the date fixed for the meeting. In the case of a special meeting, the purpose or purposes for which the meeting is called need not be stated in the notice. The active members present at any special meeting and entitled to vote, shall constitute a quorum at all meetings of the members for the transaction of business except as otherwise provided for by the board of directors. At the annual meeting of the active members, unless otherwise directed by a vote of the majority of the active members present, the order of business shall be as follows: The reading of the minutes of the last annual meeting of the members and every special meeting of the members held subsequent thereto. Report of the board of directors. Report of all Special Committees. Old Business. New Business. Election and installation of newly Elected Officers. Scheduling of the next Board Meeting.

MEETINGS OF THE BOARD OF DIRECTORS

Meetings of the board of directors, regular or special shall be held within the Greater Orlando area in the State of Florida. The first meeting of each newly active elected board of directors shall be held at such time and place as shall be fixed by the vote of the active members at the annual meeting and no notice of such meeting shall be necessary to the newly elected directors in order legally to constitute the meeting, provided a quorum shall be present, or it may convene at such place and time as shall be fixed by the consent in writing of all the directors. Regular meetings of the board of directors may be held upon such notice, or without notice, and at such time and at such place as shall from time to time be determined by the board. Special meetings of the board of directors may be called by the president on two (2) days notice to each director, either personally or by mail or by telephone or by facsimile telecommunication; special meetings shall be called by the president or secretary in like manner and on like notice on the written request of two directors unless the board consists of only one director; in which case, special meetings shall be called by the president or secretary in like manner and on like notice on the written request of the sole director. Attendance of a director at any meeting shall constitute a waiver of notice of such meeting, except where a director attends for the express purpose of objecting to the transaction of any business because the meeting is not lawfully called or convened. Neither the business to be transacted at, nor the purpose of, any regular or special meeting of the board of directors need be specified in the notice or waiver of notice of such meeting. The majority of the directors shall constitute a quorum for the transaction of business unless law requires a greater number. The act of a majority of the directors present at any meeting at which a quorum is present shall be the act of the board of directors, unless the act of a greater number is required by statute or by law. If a quorum shall not be present at any meeting of directors, the directors present thereat may adjourn the meeting from time to time, without notice other than announcement at the meeting, until a quorum shall be present. Any action required or permitted to be taken at a meeting of the directors may be taken without a meeting if consent in writing, setting for the action so taken, shall be signed by all of the directors entitled to vote with respect to the subject matter thereof. There will be four (4) quarterly board meetings per year.

NOTICES

Whenever, under the provisions of these bylaws, notice is required to be given to any director or member, it shall not be construed to mean personal notice, but such notice may be given in writing, by mail, by telephone, by facsimile, addressed to such director or member, at his or her address as it appears on the records of the OBTA.

Notice to any member shall be given at the address furnished by such member for the purpose of receiving notice. If such address is not given and if no address appears on the records of the OBTA for the member, notice may be given to such member at the place where annual board meetings are held. Whenever any notice whatever is required to be given under the provisions of the statutes or under the provisions of these bylaws, a waiver thereof in writing signed by the person or persons entitled to such notice, whether before or after the time stated therein, shall be deemed equivalent to the giving of such notice.

STANDING COMMITTEES

The current standing committee(s) are as follows:

Ladder
Orange Blossom Tennis Championship (OBTC).
Communication
Newsletter
Webmaster

AMENDMENTS

These bylaws may be altered, amended or repealed or new bylaws may be adopted:

At any regular or special meeting of members at which a quorum is present or represented, provided notice of the proposed alteration, amendment or repeal be contained in the notice of such meeting.

Roberts Rules of Order
Any procedure or rule not covered by these bylaws shall comply with Robert Rules of Order.

OFFICERS

The officers of the OBTA will manage and oversee the functioning of the OBTA and all OBTA sponsored events. The board of directors shall be a president, a vice president, a secretary, a treasurer, two player representatives, and Orange Blossom Tennis Championships Tournament (OBTC) Director(s). The board of directors shall appoint the OBTC Director(s). The term shall commence upon appointment and shall continue until thirty (30) days after the OBTC.

All board of director members must have and maintain an active membership status. If a board of director position becomes vacant for any reason with more than a third of the term remaining, the board of directors shall nominate a replacement to the position vacated which shall require a two-thirds (2/3rds) vote of the board of directors to elect the replacement member.

If two (2) or more people are nominated for a board position, the nominee who receives a majority of the vote shall win the position. The replacement member shall fulfill the requirements of the board of director position until the next scheduled board of directors� election.

Board of director membership may be revoked for failure to follow OBTA, GLTA, or USTA rules of play, or for any conduct deemed improper by the OBTA board of directors considered not in the best interest of the OBTA. A motion must be made by a board of directors member for a vote by the active membership to remove a board of director member and the motion shall require a two-thirds (2/3rds) vote of the board of directors. The active membership vote shall require a majority to remove a board of director member from office.

PRESIDENT

The duties of the president shall include, but not be limited to:
- Shall preside at all meetings of the members and the board of directors and coordinate the information from each committee.
- Shall see that all orders and resolutions of the board of directors are carried into effect.
- Shall act as the OBTA liaison to the GLTA and represent the OBTA by attending GLTA Board meetings or voting absentee ballot for those meetings. If unable to attend shall solicit an OBTA active member alternate representative or qualified alternate is not available.
- Shall be responsible for selecting an OBTA active member alternate representative if he or she is not able to fulfill the OBTA liaison representative duties at the annual USTA sectional meeting.
- Shall serve as a member and chairman of the board of directors during his or her term as president.
- Shall serve as an authorized signatory on the OBTA bank account(s) and any funds managed by the OBTA.
- Shall oversee all day to day functions of the OBTA.
- Shall file any necessary federal, state, or local reports and or paperwork in a timely manner necessary to maintain the corporate and legal status of the OBTA.
- Shall review oversight and approval of all duties assigned to other elected Officers that affect the proper management of the OBTA.
- Shall appoint chairs of any standing and ad hoc committees.

VICE PRESIDENT

The duties of the vice president shall include, but not be limited to: Shall act as president during the absence of the president or disability. Shall become the acting president should the president resign or be removed from office, or otherwise is unable to fulfill his or her term. Shall serve as a member of the board of directors during his or her term as the vice president. Shall serve as an authorized signatory on the OBTA bank account(s) and any funds managed by the OBTA. Shall be responsible for any other duties as determined by the board of directors.

TREASURER

The duties of the treasurer shall include, but not be limited to: Shall collect and account monthly dues and monies collected by the OBTA. Shall account monthly for all receipts and disbursements made by the OBTA in a written report, excluding OBTC accounts.

Shall have custody of the checkbook(s), cash box and any registers of any funds managed by the OBTA, excluding OBTC items. Shall deposit all monies of the OBTA in such banks as shall be specified by resolution of the board of directors. Shall make disbursements and have charge of the financial affairs of the OBTA and of any funds managed by the OBTA under authorization of the board of directors. Shall collect all dues and monies owed the OBTA.

Shall account for expenses as well as any income from dues, concessions and fund raising activities. Shall cooperate with an annual audit, if any is required, of the OBTA finances by an accounting firm appointed by the board of directors. Shall serve as a member of the board of directors during his or her term as the treasurer.

Shall coordinate and oversee any reports, payments and fines owed to the Internal Revenue Service, State of Florida and local municipalities. Shall serve as an authorized signatory on the OBTA bank account(s) and any funds managed by the OBTA. Shall coordinate accounting records for the OBTC. All responsibilities for funds of the OBTC shall be the responsibility of the Tournament Director(s).

All checks, drafts and orders for payment of money issued in the name of the OBTA or in the name of any fund managed by the OBTA, shall require two (2) authorized signatures.

All funds of the OBTA or funds managed by the OBTA shall be deposited in the appropriate account in such insured financial institution, as the board of directors shall select. All funds received must be deposited within five (5) business days.

The treasurer must reconcile the operating account bank statement within five (5) business days from the receipt of the statement by the Treasurer. The board of directors may accept on behalf of the OBTA any contribution, gift, or device for general purpose or for any special purpose of the OBTA.

SECRETARY

The secretary shall attend all meetings of the board of directors and all meetings of the members. The duties of the secretary shall include, but not be limited to:
Shall keep the minutes of the board of directors and general membership meetings and deliver a copy, identifying each board member’s vote in favor or opposed, to the board members within fourteen (14) days of the meetings. Shall maintain an official record of the by-laws, rules of play (OBTA, GLTA, and USTA), and amendments and changes thereto. Shall present to the active membership at the annual meeting any proposed amendments to the bylaws.
Shall oversee printing, including all changes of these by-laws by the deadline set each year.

Shall maintain a record of all members of the OBTA, their membership status and their respective mailing address. Shall serve as a member of the board of directors during his or her term as the secretary. Shall ensure the president has a copy of documents mentioned in above.

PLAYER REP

The duties of the player representatives shall include, but not be limited to:

Shall serve as the OBTA player representative on the board of directors as a representative in all matters pertaining to OBTA membership.

TOURNAMENT DIRECTOR

The duties of the OBTC tournament director(s) shall include, but not be limited to:
Shall oversee all aspects of the tournament and report to the board of directors on tournament status. Shall oversee all tournament committees and ensure committee chairs meet all deadlines for the committee(s).